Fiscal Period

The Fiscal Period works in conjunction with the Post Date on financial documents and Commitment Date on Purchase Orders.  Upon saving a financial document entry, the system will validate that the provided Post Date or Commitment Date falls within the provided Fiscal Period.

The list of Fiscal Periods available in your system is configured by the Administrator via the Admin >> Setup >> Fiscal Years screen.

Adding Financial Document

When adding a new financial document, the Fiscal Period will default to the Fiscal Period containing the current date (unless that fiscal period is not an available option, in which case it will default to the earliest listed fiscal period in the drop-down).

The list of Fiscal Periods available will depend on several factors, including:

• Role   
• • Administrator - Users having the Administrator role, will be able to see all fiscal periods (open and closed), potentially limited by the Number of Open Fiscal Periods (unanet.financials.open_fiscal_periods) property.  These users have the ability to post documents into any fiscal period (e.g. future periods, closed periods and closed years) as needed (with appropriate warning if they are targeting a closed period).
     
  • Non-Administrator  (xx User / xx Poster) - Users having access to create financial documents that do not have the Administrator roles will see only non-closed Fiscal Periods in the drop-down lists.  
      
• Open Periods -- Periods are considered open if their begin date is after the last closed fiscal month.  If fiscal periods have never been closed, the value of Post to General Ledger Effective Date (unanet.financials.post_to_gl.eff_date) property will be used to determine the first open period. The period containing the date/value of the property will be considered the first open period. Any period prior to that period will be considered closed. If the property is not set, all fiscal months will be considered open.
    
• Number of Open Periods -- Should the Number of Open Fiscal Periods (unanet.financials.open_fiscal_periods) property be configured with a non-zero value, then the list of available Fiscal Periods will be further limited to that number of options.  That property will instruct the system to show only X number of Fiscal Periods beyond the latest closed period.  If this property is not set (or contains a value of zero), then all open fiscal periods will be included.
   

Updating Financial Document

Note that should you update a Fiscal Period value, the system will take measures to ensure the listed Post Date and Commitment Date falls within that Fiscal Period and thus changing the Fiscal Period option may also result in the Post Date or Commitment Date changing.  Likewise, changing a Post Date to a value outside the current Fiscal Period will result in the Fiscal Period value being changed to remain consistent with the updated Post Date entry. The same applies to Commitment Date.

Copy a Financial Document

When copying a Financial Document, the supplied value for Fiscal Period will be used instead of the Fiscal Period on the Financial Document being copied.  The same validation rules for Fiscal Period that apply during a Financial Document add action, will also apply to the creation of a new Financial Document via the copy action.

Voiding a Financial Document

When voiding a Financial Document, similar rules will apply to Fiscal Period that apply during the Add or Edit of a financial document with the exception that the Fiscal Period will initially attempt to default to the fiscal period of the original document being voided.

Purchasing Documents

For PO Mods, fiscal period must be after or on the same period as the original PO fiscal period.