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Note: Fixed Asset functionality is for cloud customers only.
The Fixed Asset (FA) pages allow users that manage fixed assets for their organization to add, edit, and track these assets and their associated financial transactions. They can see a list of assets along with their net values and post depreciation/disposals to the general ledger.
GL Posters or Administrators can run the monthly depreciation process for depreciable assets that are not retired or sold so that they can review the depreciation expense accounting journal calculated by the system. Similarly, the process can be run for assets pending disposal to review the impact of that journal entry. To facilitate this, GL Administrators can open and close fiscal periods for Fixed Asset transactions (see Fiscal Period Close).
These screens are available with the Project Financials family of Unanet licenses for cloud customers who also have the Enable Fixed Asset Functionality (unanet.financials.fixedasset.enabled) property set to true (property defaults to true).
Topics covered on this help page include:
Administrators (which includes GL Administrators for Fixed Assets) set up the fixed asset statuses on the Setup Fixed Asset Statuses page. Statuses are used to determine which assets are subject to depreciation calculations as well as to classify FAs as active or inactive.
See Setup Fixed Asset Classes to set up the classes used to categorize fixed assets. Each class can specify the following accounts:
Administrators can set up default accounts on the Setup Posting Groups page for processes that generate Fixed Asset General Ledger transactions.
Use the following properties to specify the level of detail required for the FA entries so that all of the General Ledger transactions are generated at the same level of detail:
User Defined Fields are defined on the Setup User Defined Fields page for Fixed Assets.
Organization Accounts now include the following new categories:
Users can setup default accounts and organizations to be used by processes that generate FA General Ledger transactions.
GL Posters and GL Users can maintain fixed assets on the Fixed Asset List page, including disposal of assets. They can also add attachments to the fixed assets.
You can import fixed assets from the Fixed Asset List page. See Import Fixed Assets for more information.
The Fixed Assets Post process provides a means to run a monthly depreciation process for depreciable assets that are not retired or sold as well as to record disposals. Users can review these accounting journals calculated by the system.
Individual transactions will be posted to the fixed asset journal and posted to the General Ledger if Post to General Ledger (unanet.financials.post_to_gl) is set to true.
The Fixed Assets Unpost process provides a means to remove all journals and General Ledger transactions generated by a fixed asset post.
Create Fixed Assets from Financial Transactions
GL Users and GL Posters can view alerts for qualifying fixed asset transactions. A banner will display at the top of the Fixed Assets Dashboard page stating that there are unread fixed asset alerts. Clicking on the banner will navigate to the Fixed Asset Alerts page.
Alerts are generated when new transactions are recorded into a Fixed Asset account from any source.
Any posted, non-voided financial transaction against a Fixed Asset account (based upon posting group logic) can trigger alerts, such as the following:
Vendor Invoice transactions (used for a larger purchase, e.g. bulk laptop purchase or furniture purchase)
Journal Entry transactions (used to reflect many aspects of larger purchase, e.g. buildings)
GL Users and GL Posters can click on the plus icon - 
- on this page to create fixed assets from these transactions.
